Office Administrator – Paris

LunaJets is currently hiring


Created in 2007 by its current CEO, LunaJets has become the leading private jet charter broker in Europe. Growing from one to eight offices within the past two years, we are now present in Geneva, Zurich, London, Paris, Monaco, Riga, Madrid and Dubai. LunaJets has been rewarded as the Best Employer for SMEs by the prestigious Bilan Magazine Award for 4 years in a row. We seek to recruit, train, develop and promote talents for them to reach their best potential. Join our dynamic and multicultural team of more than 80 employees.


Your objective is to ensure the bookkeeping of the Paris office and liaise with the Finance Department (based in Geneva HQ), as well as support the sales team in our Paris office in various administrative tasks. You will also be responsible for the office management and general administration.


Accounting (in collaboration with HQ Finance team) :

  • Capture and follow up operations with our CRM (Salesforce) and ERP (NetSuite/Oracle)

  • Verify payments received from clients

  • Support the sales team for requests on operations (with clients and suppliers)

  • Bookkeeping of suppliers and customers invoices

  • First contact with suppliers and authorities

  • Ensure the validation of invoices by the proper manager

  • File suppliers and customers invoices

  • Prepare suppliers payments batches

  • Gather staff business expenses/receipts

Office Administration:

  • Administrative assistance to the office’s team

  • Manage appointments, bookings, business trips reservations

  • Manage the office phone line, post mail and e-mails

  • Order and manage the office’s supplies

  • Support other internal departments (HQ Management, HR, Legal, etc.) with their requests

  • Process incoming documents and ensure their quick transmission to the department in charge

  • Ensure the fully functioning of the office with external suppliers and building administrators

  • Keep the database up to date with contacts and addresses (clients, suppliers, etc.)

  • All other administrative tasks related to the function

  • Perfect mastery of English and French, written and spoken

  • Excellent command of Excel and IT tools in general

  • An accounting or bookkeeping experience will be a great asset

  • Experience with NetSuite/ Oracle a plus

  • High sense of responsibility and organization

  • Excellent ability to work autonomously

  • Team player and proactive

  • EU citizenship or existing work visa for France

  • Full application file (CV, cover letter, work certificates) to be sent to

  • Office located in the heart of Paris

  • Dynamic environment and daily collaboration with all our offices abroad

  • Personalized training and supervision from Geneva HQ

  • Evolutive position and salary (start at EUR 30’000/year)

  • Professional phone and laptop

  • Variety of company benefits

  • Annual trip to Geneva HQ