ADMINISTRATIVE ASSISTANT

LunaJets is currently hiring

WHO WE ARE

LunaJets is a leading private jet broker in Europe, based in Geneva, with more than 60 employees split amongst offices in Paris, London, Riga, Dubai and Monaco. We are a young, dynamic and multicultural team that has been disrupting the private aviation industry for the past 15 years. If you are motivated, proactive and client focused, join us to grow with us and be a part of our brand, business and values.

LunaJets has been rewarded for the past 4 years as the Best Employer of Switzerland for SMEs by the prestigious Bilan Magazine Award.

YOUR MAIN RESPONSIBILITIES
  • Professional assistance to the office’s team

  • Anticipate administrative needs of the office

  • Helping with the management and organization of the office

  • Managing appointments, meetings and the phone line

  • Booking restaurants, business trips, etc.

  • Receiving, processing, and sending mails and emails

  • Ordering supplies and managing the bursar's office

  • Liaising with the accounting department and other internal and external partners

  • Updating addresses (clients, correspondants, etc.)

  • Telephone contacts with clients, suppliers, etc.

  • Filing/archiving files physically and electronically

  • All other administrative tasks related to the function.

QUALIFICATIONS AND PROFILE
  • Perfect fluency in English and French (written and spoken), other languages an asset

  • Excellent ability to manage priorities and stress

  • Excellent command of the usual IT tools (Word, Excel, PowerPoint, etc.)

  • Min. 2 years’ experience in a similar position

  • Knowledge of basic accounting is an asset

  • Team player and proactive

WE OFFER
  • Office located in the heart of Paris

  • Collaboration with the other offices in Europe (Geneva, London, Monaco, Riga, Dubai)

  • Competitive salary

  • 5 days working weeks, 2 days off per week

  • Variety of company benefits